AVON HIGH SCHOOL RENOVATIONS/ADDITIONS
BUILDING COMMITTEE MINUTES
JULY 10, 2007
CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Hank Frey in the FIP Construction Trailer at the Avon High School job site. Members Present: Jeff Brighenti, James Eacott, Douglas Evans, Jim Miller, John Papa and Jed Usich.
MINUTES OF PRECEDING MEETING – June 12, 2007
On a motion made by Mr. Evans, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee accept the minutes of June 12, 2007 as read.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor. Mr. Usich abstained, since he was absent from the meeting.
COMMUNICATIONS FROM AUDIENCE - None
COMMUNICATION FROM COMMITTEE MEMBERS - None
V. UPDATE & REPORT
a. Construction Manager
Mr. Shopis gave the Construction Manager’s Report for the month of June, 2007. Phase II work is on-going this summer in preparation for the new school year. This included site work for driveways, significant demolition of portions of the building and roof work. Inside the building finish work includes gym flooring installation and construction of the new kitchen and cafeteria. The new maintenance garage will be completed this fall. The Fire Marshal has approved the egress plan for Phase II of the project that will be in effect through the winter of 2008. The gymnasium is on schedule and the area of the kitchen and cafeteria are scheduled to be done by Thanksgiving. With regard to the budget there are no real changes to the cost tracker. With 95% of the demolition complete no real
surprises have come to light. Mr. Shopis said he was 60% confident no further surprises would arise.
Mr. Miller questioned when the sod would be installed and Mr. Shopis said in September or October.
b. Architect – Status of Project
Mr. Boos told the Committee that he wanted to bring to their attention his concern that the elevation along the gym (part of the 1996 addition) is out of character with the rest of the building. He has had this concern since the design stage but had not brought it up due to cost. He suggests that the pre cast be removed and in-filled with brick to match the existing which would cost about $60,000 to complete. If it is not done he believes it will look odd, compared to the rest of the front of the building. As the building’s advocate he felt it was important to bring it to the Committee’s attention. If approved the masonry would be done in September or October while the Mason is still working and it would take about two weeks. Chairman Frey reported we will look at it today
during our tour. Mr. Miller asked that the Architect provide a sketch of the elevation to see what it would look like.
VI. OLD BUSINESS
a. Design Modifications
Ms. Robinson reported that included with the agenda packet was change order #20 in the amount of $51,701.09, for modifications to the media center which would be an adjustment to the GMP. Mr. Miller asked if this work had been anticipated. Mr. Frey reminded the Committee that these changes came about as a result of the new librarian’s concern for better workflow and use of technology.
On a motion made by Mr. Usich, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve Change Order #20, Media Center Revisions, as presented, in the amount of $51,701.09.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
b. Change Orders
i. Electrical Service – Football Field
Ms. Robinson reported that at the last meeting the Committee directed the architect, construction manager and school staff to prepare a recommendation on how to resolve the electrical service to the football field because the press box will be demolished. The group has further analyzed the layout presented at the last meeting and believes it is the best alternative for a temporary solution. The changes are a proposal from Kennedy Electrical Contractors, Inc. for installation of a 100-amp electrical service for the football field areas in the amount of $4,784.00 and a proposal from Anderson Irrigation to relocate the time clock for $5,600.
On a motion made by Mr. Miller, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approves Change Request #808, in the amount of $4,700, for installation of electrical service and the proposal from Anderson Irrigation in the amount of $5,600 for the football field, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
ii. Gym Padding for Structural Steel
Ms. Robinson reported that as the result of a proposal request from Kaestle Boos Associates, FIP Construction has generated change order #21 to provide additional gym safety padding on a lump sum basis, at a cost of $6,297.45. Mr. Shopis reported this is necessary for safety. Mr. Boos reported we looked at the corners in the gym, which have exposed structural steel. He recommends these areas be padded to eliminate the hazard of people running into the corners and getting hurt.
On a motion made by Mr. Usich, seconded by Mr. Brighenti, it was voted;
RESOLVED: That the Building Committee approves Change Order #21, Gym Safety Padding, in the amount of $6,297.45, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
VII. OTHER BUSINESS
a. Security System Alterations & Additions
Ms. Robinson reported that enclosed with your packet is a memo from Michael Miller transmitting a proposal from the school’s security system contractor to expand the security system to include the newly constructed portions of the school as well as the new maintenance garage. This work is not covered by the construction contract with FIP Construction and Mr. Miller believes it is essential that the new areas of the school be tied into the existing security system. Mr. Boos reported the concept was considered during design but not included in the base bid. Although coordination to install it could not be anticipated early on they should have suggested that an allowance be carried. The amount is $19,090 which included $16,310 for the main building, and $2,780 for the maintenance building.
On a motion made by Mr. Brighenti, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approves a proposal from All-Ways Secure to expand the security system to include the newly constructed portions of the school as well as the new maintenance garage, in the amount of $19,090, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
b. Unanticipated Project Costs
Ms. Robinson reported it has been brought to my attention by the Finance Director for the BOE that they have received some unanticipated invoices for utilities and services at the High School. In particular a large invoice for water usage four times higher than normal, and will be receiving an invoice from the security system manager for work to reconnect the alarm system disconnected during construction. The water bill is attached, and I am seeking your direction on how to manage these obligations. Michael Miller reported that the water bill is attributed to the break in the field hockey field, and comes to about 800,000 gallons of water. FIP noted the site contractor who damaged the line repaired it, and it was cleaned up within hours. They do not believe the excessive bill was caused by
that. Mr. Miller further reported the security system was disconnected and a service call was required to turn it back on for which they are requesting reimbursement for the bill. It was the consensus of the Building Committee that the Board of Education to go back to the Water Company since it must have been an error in the billing. FIP reported they will take care of charges to reconnect the security system.
c. Roof Drain & Storm Piping Modifications
Ms. Robinson reported that a change order (#19) is required to complete additional work associated with implementing modifications by Kaestle Boos, to address existing storm water piping extending through the footprint of proposed cafeteria. Mr. Boos reported it is necessary to reroute piping and drainage systems to keep water away from the foundation. This was an unforeseen condition.
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approves Change Order #19, Roof Drain & Storm Piping Modifications in the amount of $54,450.11, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
d. Project Budget Update
Ms. Robinson reported on the status of the project appropriation and the spreadsheet detailing the expenses contained in the services & consultants line item. In reviewing the bills you will note that the total for moving services is $25,125, which is the majority of the $30,000 budgeted for this service. It is clear that the budget will not be sufficient for this work and I am recommending that you authorize a transfer from contingency of $15,000 to cover the costs of moving back in at the end of the job, and other minor expenses that are charged to this account.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee authorize $10,000 be taken from Contingency and put into General Services to cover the overage due the cost of moving expenses.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
Mr. Miller from the Board of Education told the Committee he is concerned about re-using some of the water closets that have been removed from the girl’s bathrooms as they are old and cracked. Mr. Boos reported he will check into it, and make a report at the next meeting.
e. Approval of Bills
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction, Payment #10, in the amount of $2,631,200.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approves payment to CMS, for Moving Services, invoice #9453 in the amount of $1,035.00, invoice #9474 in the amount of $22,915.00 and invoice #9487 in the amount of $1,175.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to IMTL, Invoice #7724-F, for Construction Testing in the amount of $637.50.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Fuss & O’Neill for Asbestos Inspection, invoice #245 in the amount of $93.75 and invoice #263 in the amount of $1,208.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to Kaestle Boos Associates for Invoice # 21 - Professional Services in the amount of $19,359.62, as presented.
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Kaestle Boos Associates for Invoice # 5 Special Inspections in the amount of $750, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
f. Meeting Location
Ms. Robinson reported we have made arrangements with the Superintendent’s Office to hold all of the regularly scheduled Committee meetings in the Board of Education’s Large Conference Room in their administration Building starting with the August meeting.
ADJOURNMENT
The meeting was adjourned at 8:35 a.m.
Respectfully submitted,
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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